Getting a Copy of Your Record
Last Updated: Wednesday, 30 September 2026Access to your detailed medical record is now possible via your NHS account. Often this is enough to meet your needs.
However, if you need more detailed records that cover a longer period in the past then you can make a Subject Access Request.
Subject Access Requests
A request by yourself, or a request by a third party who has been authorised by yourself, for access under data protection law (GDPR and DPA 2018) is called a Subject Access Request (SAR).
More general information about making a subject access request is available on the website of the Information Commissioners Office (ICO). This information applies to any organisation that keeps personal data about you and not just your GP.
Requesting an SAR
You will need to download our SAR form at the link below and bring the completed form into the surgery:
Click here to download the SAR form (PDF file)
You don’t have to give a reason for wanting to see your records. There is no charge for this service.
If the information you require just covers a specific period of time then please let us know as this reduces the amount of time and recourse it will take us to prepare the copy.
Timeframes for requesting an SAR
We (the surgery) have up to 28 days to respond to your SAR. If additional information is needed before copies can be supplied, the 28 day time limit will begin as soon as the additional information has been received.
The 28 day time limit can be extended for two months for complex or numerous requests where we need more time to collate and supply the data. You will be informed about this within 28 days and provided with an explanation of why the extension is necessary.